Last Updated March 13, 2025

PolyAI Limited and our affiliates (“We”, “Us”) are committed to protecting and respecting your privacy in accordance with applicable laws. This Privacy Notice explains how we collect, share, and use personal information about you in connection with our recruitment processes, and how you can exercise your privacy rights.

What personal information We collect and how

We collect and process some or all of the following types of information as part of staff recruitment:

• Contact details (eg name, address, telephone number or personal email address).
• Details of your qualifications, educational background, experience, skills and employment history, and entitlement to work.
• Any other information that you provide when you apply for a role or throughout the recruitment process.

We collect your information from the following places:

• Directly from you
• Employment agencies
• Referees (external or internal)
• Public sources (eg LinkedIn or other websites)
• Employment background check providers (where permitted by law). We will only collect this information once a job offer has been made to you and will generally inform you before doing so.

Purposes for which information is used

We use the information We collect for our legitimate interest in recruiting staff for our business, including:

• To find appropriate candidates to fill our job openings.
• To evaluate a candidate’s suitability for employment.
• To manage the recruitment process and communicate with you.